The short answer is... no, ProviderTrust's Passport service cannot be used for pre-employment screens, strictly on-going monitoring of your employees.
To get into the nitty gritty, in accordance to the FCRA (Fair Credit Reporting Act), employers must disclose and receive written authorization prior to ordering an employer requested background check via a third party. The reason for this is because the candidate should be given notice and separately authorize a background check. Further, the candidate should be given a chance to see the results if there is any adverse information in the report before the employer takes action on such adverse information.
ProviderTrust is not a Consumer Reporting Agency under the FCRA because we provide ongoing monitoring of existing employees, who have already passed an initial background check. Our ongoing monitoring is exempt from the FCRA because exclusion monitoring is conducted in accordance with federal regulations as mandated by CMS for monthly exclusion monitoring to avoid fraud.
For this reason, while we can monitor all current employees, Passport is not a valid option for any pre-hire exclusion monitoring.
ProviderTrust has an alternative self-service tool that our clients may use to expedite pre-hire exclusion screening called ExclusionCheck which compiles publicly availably data on all current exclusion sources all in one searchable source. The employer can utilize ExclusionCheck to direct it to any possible name match record.
However, by using ExclusionCheck, you are granted expedited access to primary source exclusion data. In conducting searches and viewing results with ExclusionCheck, you acknowledge:
- Employment decisions will not be made based on potential matches
- You or your organization will take the necessary steps to confirm any potential matches are applicable to your employees, vendors, or contractors before making any final decisions
Looking for a background screening partner? We also have background screening organizations who specialize in healthcare background screening we would be happy to recommend, please reach out to firstname.lastname@example.org